Stop Drowning in Property Bookkeeping Chaos. Reconcile Platform Payouts & Protect Trust Accounts.
Chartered Accountant-led finance architecture for growing real estate operators. We connect PadSplit, AppFolio, and Buildium directly into clean, audit-ready QuickBooks & Xero books—giving you investor-grade clarity without hiring internal overhead.
Is Finance Friction Choking Your Capacity to Scale Doors?
You acquired properties to generate wealth and high-yield cash flow—not to lose weekends untangling weekly platform deposits, missing vendor invoices, and out-of-balance security deposits.
PadSplit & Channel Settlement Chaos
PadSplit sends lump-sum weekly payouts with platform fees, utility deductions, and room credits pre-deducted. Splitting these into room-level revenue and individual bank accounts by hand creates massive blind spots in true cash flow.
Trust Accounting Audit Exposure
Mingling tenant security deposits, maintenance reserves, and owner funds across AppFolio/Buildium leads to 3-way reconciliation failures. Standard bookkeepers rarely understand strict state fiduciary trust rules.
Multi-Entity Intercompany Sprawl
Multiple property LLCs, centralized maintenance cards, and unrecorded intercompany transfers create an accounting maze. Tax season becomes an expensive emergency with thousands wasted on CPA cleanup fees.
The 100-Point Finance360™ Diagnostic
We never guess or force generic templates. Before touching your ledgers, we execute our proprietary 100-point diagnostic to benchmark your finance maturity and identify exact economic leaks.
The Opportunity Register
A decision-ready prioritization tool connecting every operational flaw to its business impact, recommended change, priority, and timeline.
| Identified Friction | Impact | Priority |
|---|---|---|
| PadSplit Settlement Delays | Room margin opacity | Immediate |
| AppFolio Trust Desync | Audit compliance exposure | Critical |
| Manual Vendor AP Entry | 14 hrs/week wasted | Quick Win |
| Multi-LLC Intercompany Loans | Tax filing discrepancies | Immediate |
Institutional Finance Depth Tailored to Your Portfolio
Choose the level of operational horsepower your property business requires today, with the ability to scale seamlessly as you acquire more doors.
Essential Finance
Clean daily execution and reconciliation for operators getting organized.
- Daily bank & credit card reconciliations
- Accounts Payable: Vendor invoice entry & coding
- Tenant rent receipt verification
- Monthly balance sheet reconciliations
- Month-end close in 8 business days
Growth Finance
Advanced multi-entity and platform sync for active PadSplit & PMS portfolios.
- Everything in Essential Finance, plus:
- PadSplit Weekly Payout Unbundling & room-level margin reporting
- 3-Way Trust Account Balancing (Bank, Ledger & Security Deposits)
- Property-level P&Ls and Owner Distribution Statements
- Dedicated Senior Controller supervision
- Month-end close in 4 business days
Finance Department
Complete fractional CFO advisory and systems architecture for large portfolios.
- Everything in Growth Finance, plus:
- Complex multi-LLC intercompany reconciliations
- Investor & Lender-ready quarterly reporting packs
- Rolling 13-week cash flow forecasting & debt service metrics
- ERP migration & data architecture (QBD to QBO/Odoo)
- Custom automation scripting & AI-assisted workflows
The 5-Stage Stepped Implementation
A battle-tested pathway that transitions your property books from manual reactivity to disciplined, automated operations.
Assess
Deploy Finance360™ to map all entities, PMS tools, and current-state reconciliations.
Transform
Standardize your chart of accounts, clean master data, and establish approval controls.
Implement
Connect AppFolio, Buildium, and PadSplit feeds directly into your QuickBooks or Xero GL.
Automate
Deploy automated invoice intake and rules-based matching with strict human sign-off.
Operate
Run uninterrupted daily bookkeeping, 4-day month-end close, and strategic reporting.
Saad Hasan Aslam
Founder & Practice Lead
Finance Leadership You Can Hand Your Keys To.
Real estate accounting requires strict fiduciary accountability. Led by Saad Hasan Aslam, BizEase brings over 17 years of senior finance leadership, including executive roles as VP Finance and training at PricewaterhouseCoopers (PwC). Having advised NASDAQ- and PSX-listed enterprises, our firm ensures your books meet the exacting standards demanded by mortgage lenders, institutional partners, and state licensing boards.
Why Scaling Operators Switch to BizEase
See how BizEase compares against traditional internal hires and generic offshore agencies.
| Capabilities & Standards | BizEase Managed Finance | In-House Bookkeeper | Generic Outsourced VA |
|---|---|---|---|
| Lead Credential | ICAP Chartered Accountant / PwC Trained | Bookkeeper / Junior staff | Uncertified Virtual Assistant |
| PadSplit & Co-Living Payouts | Native settlement unbundling & room splits | Rarely understood; manual guessing | No understanding of platform splits |
| Trust Accounting (3-Way Recs) | Daily & monthly audit-ready verification | Prone to co-mingling errors | High risk of audit failure |
| PMS + Accounting Stack | AppFolio, Buildium, QBO, Xero, Odoo | Typically only knows 1 tool | Disconnected spreadsheets |
| Key-Person Risk | Zero; fully redundant team backing you | Critical; single point of failure | High turnover, ghosting risk |
| Cost Structure | Predictable, scalable monthly fee | $60k–$85k salary + benefits + taxes | Cheap, but costly cleanup fees later |
Everything You Need to Know
Direct answers to the most common questions real estate and property management operators ask before working with us.
PadSplit sends lump-sum weekly payments that already deduct platform host fees, member refunds, and utility reconciliations. We pull the raw transaction reports, separate gross member receipts from platform expenses, correctly allocate utility billings, and record them in your accounting software so you have accurate room-by-room profitability.
No. Your property management software (AppFolio, Buildium, Rentvine, etc.) handles tenant leases, guest messaging, and maintenance dispatches. We operate directly inside your PMS and bridge the data into your central General Ledger (QuickBooks Online, Xero, or Odoo), ensuring trust accounts, security deposits, and operating cash are 100% synchronized and balanced.
We implement strict least-privilege security controls. We only require view-only access or standard accountant logins. We never request disbursement or money-movement authorization without dual-authorization protocols controlled exclusively by you.
No. We structure our engagements on flexible monthly terms. Every engagement begins with a clear 90-day action plan with specific deliverables so you can witness measurable improvements in close times and accuracy right away.
Our standard onboarding process takes between 7 to 14 business days. We initiate the Finance360™ assessment on Day 1, review your chart of accounts, configure secure access, and begin syncing bank feeds immediately.
Ready to Turn Your Property Accounting into a Scalable Engine?
Stop losing sleep over unreconciled platform payouts and trust audit risks. Speak directly with a Chartered Accountant to assess your workflows and unlock total financial clarity.